The grant evaluation process is evolving to enable the Directors to give thorough and fair consideration to an ever-growing number of grant requests.
Staff mails copies of all grant requests to the Directors.
Every grant request is read and evaluated by each Director.
Directors give each grant request a funding priority as high, medium, low or none.
Directors suggest an alternate funding amount if the requested amount seems too large or otherwise inappropriate.
Directors return their ratings to the administrator who assigns numerical scores of three, two, one, or zero respectively to the funding priority ratings of high, medium, low or none.
As a result of this process, each grant request will have a score of between thirty-three and zero.
Staff then prepares a list of the grants ranked in order of funding priority score starting with the highest score.
In addition to the score, the list also shows an average suggested alternate funding amount for each grant request if appropriate.
The prioritized list is returned to the Directors.
When they meet, the Directors discuss the grants in the order that they appear on the list.
They decide on an amount to be awarded for each request, moving down the list until the amount available to be given has been exhausted.
The unsuccessful applicants will be notified within a few days after the meeting.
Checks to successful applicants are mailed out within a few weeks.